Frequently Asked Questions
- Who is eligible to apply?
- Is the NCVRW Community Awareness Project funding a grant program?
- Are we eligible to apply if we received reimbursement for a previous Community Awareness Project?
- What costs are allowable or unallowable for reimbursement?
- When must the proposed event or activity take place?
- What should be included in section 2 of the application regarding a description of the "planned NCVRW activity and the intended use of OVC funds?"
- What should be included in section 2 of the application regarding the financial and in-kind contributions of the collaborative partners?
- What is the best way to present the budget section?
- After an application has been submitted and selected for funding, can the proposed event/activity be changed and, if so, should the agency provide a written submission regarding the change?
- Are organizations required to match funds for the NCVRW Community Awareness Project?
- Will I receive notification that my application was received by the deadline?
- When will applicants be notified of funding decisions?
- After submitting the After-Action report of project activities, when will recipients be reimbursed?
- Do applicants have to use the NCVRW Resource Guide to receive funding?
- If my NCVRW Community Awareness Project is selected to receive reimbursement, will I be required to use the OVC logo on my NCVRW materials?
- Is there any non-financial support or technical assistance available to help implement my NCVRW Community Awareness Project?
- What are the colors for the 2012 NCVRW?
1. Who is eligible to apply?
Public agencies, nonprofits, community-based victim service organizations, faith-based organizations, tribal organizations, and community coalitions with a commitment to advocating for the rights and services of crime victims are encouraged to apply. Nonprofit organizations without 501(c)3 status that serve crime victims or are VOCA funded are also eligible to apply.
Projects should highlight strong community collaborative relationships. Applications from individuals will not be considered for funding. Individuals are encouraged to work in partnership with an organization or community coalition.
Yes. OVC has awarded a grant to the National Association of VOCA Assistance Administrators (NAVAA) to manage NCVRW Community Awareness Project funding. NAVAA will, in turn, award subgrants to eligible organizations for individual community awareness projects which will be required to sign a Subgrant Award Agreement. Projects will receive reimbursement only after they have submitted an acceptable After-Action report to NAVAA. NAVAA will provide recipients with detailed information on this requirement when it notifies them about funding.
3. Are we eligible to apply again if we received reimbursement for a previous Community Awareness Project?
Yes, all eligible organizations and coalitions may apply although jurisdictions that have never received financial support for NCVRW public awareness projects will be given preference over communities that have recently received support.
4. What costs are allowable or unallowable for reimbursement?
The purpose of this initiative is to increase the general public's awareness about National Crime Victims' Rights Week, victims' rights and available services. Therefore, the following activities are considered eligible for reimbursement under this program:
The following will not be approved for reimbursement under this initiative:
- Food and/or beverages are not allowable.
- Cash prizes and gift cards.
- Costs associated with professional training and other events not open to the public.
Applicants are encouraged to review the OJP Financial Guide for a list of unallowable costs. For this project, salary or organizational overhead costs are unallowable.
5. When must the proposed event or activity take place?
The anticipated date(s) of the proposed activities or events must be stated in section 2a. of the application (do not include planning or preparation time). The proposed event or activity must be planned in direct support of National Crime Victims' Rights Week, April 22 - 28, 2012. Proposals may be 1-day or longer events, activities and initiatives occuring during or in proximity to NCVRW. Extended events, such as those lasting several months or an entire year, may not be funded.
6. What should be included in section 2b. of the application regarding a description of the NCVRW CAP activities or events for which the grant funds are requested and the anticipated general public impact?
Section 2b. should describe the specific NCVRW activities or events planned to be funded with this grant. The description should be concise but sufficiently detailed to adquately explain the project. Clearly delineate the types of activities, the geographical area(s) targeted, and the intended audience. Describe any related non-NCVRW CAP funded activities in section 2c. and explain how this project will be coordinated with those other non-grant funded NCVRW activities.
7. What should be included in section 2e. of the application regarding project cosponsors and collaborative ogranizations, including the financial and in-kind contributions of the collaborative partners?
NAVAA is interested in proposals where community support for the proposed project is evident. Indicate within the narrative what types of assistance or support other agencies or businesses in the community will contribute to ensure that public awareness efforts impact victims of all types of crimes within a community. If businesses or agencies in your community have sponsored similar events for you in the past and/or have been requested to do so for this project, please indicate this.
8. What is the best way to present the budget section?
The budget in section 3. should include an itemized list of all NCVRW CAP funded expenses associated with the event or initiative totaling no more than $5,000 and a brief narrative for clarification. Show explanations or calcuations in the space provided. No matching contribution is required but any non-federal financial or in-kind contributions under "community collaboration and project support" may be described in section 2e. of the application.
9. After an application has been submitted and selected for funding, can the proposed event/activity be changed and, if so, should the agency provide a written submission regarding the change?
OVC and NAVAA anticipate that as collaborative relationships develop during continued planning for NCVRW, enhancements and refinements will be made to NCVRW Community Awareness Projects. These refinements may be acceptable as long as the total subgrant amount is not increased, the project scope and basic strategy remain consistent and only includes allowable costs.
Requests to revise projects must be made before Monday, April 2, 2012. Send revision requests (no special form is required) by faxing to NAVAA at 815-550-1141 or email to cap@navaa.org. Describe the nature of the requested changes, the reasons the changes are necessary and the budgetary revisions requested.
10. Are organizations required to match funds for the NCVRW Community Awareness Project?
No. However, there should be some evidence of collaboration and cosponsorship; financial commitments from other sources is one form of collaboration that should be considered and described in section 2e. of the application.
11. Will I receive notification that my application was received by the deadline?
Yes. NAVAA will attempt to acknowledge receipt of all applications. Most communications will be by e-mail; therefore it is important that you provide a current, accurate, and valid e-mail address on your application. If you do not receive an acknowledgment within 5 working days of submission, please contact cap@navaa.org.
12. When will applicants be notified of funding decisions?
NAVAA hopes to notify all applicants of their status in early January, 2012.
13. After submitting the After-Action report of project activities, when will recipients be reimbursed?
After National Crime Victims' Rights Week, all selected organizations will be required to submit an After-Action Report/Reimbursement Request detailing their NCVRW activities and requesting final reimbursement for approved expenses. NAVAA will usually reimburse the organization within a few days of approval of the After-Action Report.
14. Do applicants have to use the NCVRW Resource Guide to receive funding?
Use of the NCVRW Resource Guide, which is designed to provide free resources and assistance to organizations and communities attempting to highlight victims' needs, rights, and services, is not required to receive funding. However, in order to encourage a national effort to promote National Crime Victims' Rights Week, applications will be judged on the extent to which they integrate the use of NCVRW theme, logo and colors. All NCVRW CAP applicants will automatically receive a copy of the 2012 Resource Guide. Additional copies can be downloaded from the OVC Web site.
15. If my NCVRW Community Awareness Project is selected to receive reimbursement, will I be required to use the OVC logo on my NCVRW materials?
No. Use of the OVC logo is restricted to project materials provided by OVC or NAVAA or that have otherwise received prior approval from OVC. Other uses of the Office for Victims of Crime, Office of Justice Programs (OJP) or U.S. Department of Justice are prohibited.
16. Is there any non-financial support or technical assistance available to help implement my NCVRW Community Awareness Project?
Yes. As in previous years, 2012 NCVRW Community Awareness Project subgrantees will have several forms of technical assistance available. NAVAA will provide professional consultation to the selected projects, including an online webinar presentation and discussion, a special listserv for NCVRW Community Awareness Projects, distribution new "CAP TIPS," a series of ideas and suggestions, and individual project consultation and advice. Information on these services will be provided with the award notification. Previous CAP Tips is available by clicking here.
17. What are the colors for the 2012 NCVRW?
The official colors for the 2012 National Crime Victims Rights Week are as follows:
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